Privacy Policy

ClearField AI (“we,” “our,” or “us”) is an AI automation consulting firm that helps businesses identify, build, and maintain custom automation systems. Our services include discovery audits, automation development, and ongoing system maintenance.

This Privacy Policy explains how we collect, use, store, and share information when you visit our website or engage with our services. If you have questions, contact us at support@clearfieldai.com.

Information you provide directly. When you book a discovery audit call, submit a contact form, or correspond with us by email, we collect your name, email address, company name, job title, and any details you share about your business operations. This information is used solely to conduct the audit and deliver the written report.

Website usage data. We may collect standard server log data such as IP addresses, browser type, referring URLs, and pages visited. This data is used in aggregate form to understand how visitors use the site and is not linked to individual identities.

Cookies. Our website may use strictly necessary cookies to ensure basic site functionality. We do not use tracking cookies for advertising or cross-site behavioral profiling. If we add analytics in the future, this policy will be updated accordingly.

We use the information we collect to:

• Schedule and conduct discovery audit calls
• Prepare and deliver written operations reports
• Respond to inquiries and provide client support
• Send project updates and relevant communications you have requested
• Improve our website and service offerings based on aggregate usage patterns

We do not sell your personal information. We do not use your data to serve third-party advertising. We do not build profiles on individuals for commercial resale.

In delivering our services, we may use third-party software platforms including scheduling tools (such as Calendly), CRM platforms, document delivery services, and communication tools. Each of these providers has its own privacy policy governing the data they process on our behalf. We select providers that maintain commercially reasonable data security standards.

When we build automation systems for clients, those systems may integrate with platforms including but not limited to HubSpot, Notion, Airtable, Google Workspace, and Slack. Data flows within those systems are governed by the client’s own agreements with those platforms and by the scope defined in our engagement agreement.

We retain contact information and audit report content for as long as necessary to fulfill the purpose for which it was collected or as required by law. If you request deletion of your data, we will remove it from our active systems within 30 days, subject to any legal obligations that require us to retain certain records.

We take reasonable technical and organizational measures to protect the information we hold. This includes encrypted storage, access controls limited to personnel who need the information to perform their work, and regular review of our security practices. No method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

Depending on your jurisdiction, you may have rights regarding your personal data, including the right to access, correct, or delete information we hold about you. To exercise any of these rights, contact us at support@clearfieldai.com. We will respond within 30 days.

If you are located in the European Economic Area or United Kingdom, you have additional rights under the GDPR and UK GDPR, including the right to lodge a complaint with your local supervisory authority.

Our services are directed at business professionals and are not intended for use by individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected such data, we will delete it promptly.

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make material changes, we will update the “Last updated” date at the top of this page. Your continued use of the site after any update constitutes acceptance of the revised policy.

If you have any questions about this Privacy Policy or how we handle your data, please contact us at support@clearfieldai.com.